Office of
the Registrar

Campus Policies

Course Withdrawal Policy:

A student is permitted a maximum of four withdrawals from courses taken at Juniata College during the undergraduate career. Allowances for medical withdrawals and other unusual circumstances may be made via appeal to the Student Academic Development Committee.

A withdrawal grade of WF or WP is recorded when a student drops a course after the official drop/add period at the beginning of the semester and before the withdrawal deadline. WP signifies that at the time of the withdrawal the student was passing the course. While a WF signifies that at the time of the withdrawal the student was failing the course; WP and WF grades are not calculated into the GPA.

A student may withdraw from a course up to the scheduled mid-point of the term with the permission of the student's faculty instructor and the advisors. Withdrawal after the "Mid-Term" date is not usually permitted except in an unusual circumstance requiring written approval from the faculty and the Registrar. Refer to the current academic calendar on the WEB for the mid-term date. The deadline is 12:00 noon on the last day of classes each semester. Unofficial withdrawals from all courses are recorded as F. Withdrawals from class are considered unofficial if the student fails to make satisfactory arrangements at the Office of the Registrar.

Late Fee:

Late Fee $50.00
Students will be assessed a late fee for the following:

  1. Late registration for the term. Students are required to pre-register for the upcoming year. Anyone who registers during the first few days of the term may be billed.

  2. Adding classes after drop/add. Students are reminded to check their schedules once posted to their email. Changes that are not administrative errors will be assessed the late fee

  3. Submission of the IN-POE or Sophomore POE after the due date. Students need to submit their POE in a timely manner. The POE is not written in stone. You can change it! We advise students to determine their course of study, even if they are unsure it is truly what they want to do.

Release of Student Records

Consistent with College policy to protect the privacy of students, access to or the release of student information or records, other than public or directory information, will not be permitted without prior written consent to any party other than to the following:

  1. Appropriate personnel and agents of Juniata College who have legitimate educational interest in seeing student records; and/or parents of dependent students.
  2. Appropriate state and Federal agencies who, under law, are entitled to have access to College records;
  3. In connection with an application for, or receipt of, financial aid;
  4. Accrediting associations in the performance of their accrediting functions;
  5. In compliance with judicial order or subpoena, provided that the student will be notified of the order or subpoena prior to College compliance with it.

Under Federal law, the College is required to maintain a log of access to student records for all non-College personnel. This information is available to students, upon request, in the Registrar’s office.

Directory Information

Juniata, at its discretion, may release or publish public or directory information accordance with the provision of the Act. Public or directory information is defined by the College to include student name, dates of attendance, withdrawal or graduation dates, degrees conferred, program of emphasis, academic honors and awards, and College-sanctioned photographic imagery. Student may withhold public or directory information by notifying the Registrar’s office in writing during the registration period of each term. Requests for non-disclosure of public or directory information will be honored by the institution only for the current academic year; therefore, authorization to withhold public or directory information must be filed annually with the Registrar’s office.

Grade Reports

The implementation of probationary requirements and the determination of the fulfillment of graduation requirements are duties of the Registrar. Notification of any action comes from the Registrar's Office and is sent to the student's parents unless the student signs a form preventing such notification. Development and interpretation of policies are the function of the Student Academic Development Committee.

Procedures for Students Called to Active Military Duty

A student who receives orders to report for active military duty should contact the Dean of Students Office. The student should be prepared to present a copy of military orders. (If timing does not permit an initial presentation of military orders, the student may begin the leave process by submitting, in writing, a personally signed request indicating times and dates of intended call-up.) However, when available, a copy of the military orders must be provided (via FAX or mail) in order for the leave process to be completed and any financial reimbursements made.

Upon receipt of the above, the Dean of Students Office will initiate a "Military Leave of Absence." The Dean of Students Office will also contact the Registrar's Office, Accounting Office, Office of Financial Planning, and the Office of Residential Life to expedite the exit process.

College Procedures
I. Dean of Students Office:

  1. Initiates the formal "Military Leave of Absence" which would include an exit interview, if possible.
  2. Notifies the Registrar's Office, Accounting Office, Office of Financial Planning, and Office of Residential Life and elicits their assistance in expediting the exit process.

II. Registrar's Office:

  1. Processes a complete withdrawal, entering a grade of "W" for all registered but not completed courses in the current semester. (If the leave occurs late in the semester, the student may arrange through the Registrar for a final graded evaluation of his/her course work or take an Incomplete. This option would have to apply to all currently registered courses).
  2. Adds the notation of "Military Leave of Absence" to the student's transcript.

III. Office of Financial Planning:

  1. Schedules a meeting with the student, upon the student's request, to review the particulars of his/her funding.
  2. Reviews and evaluates funds already received and gives advice on status of financial aid based on date of the leave.
  3. Advises on action required to defer loan payments based on active military duty.

IV. Office of Residential Life:

  1. If the student resides on campus, assists the student to check-out; his/her key is to be left with the Office of Residential Life.

V. Accounting Office:

  1. Refunds complete tuition to student who processes a complete course withdrawal for the current semester.
  2. Refunds room and board; charges will be prorated based on the date of military leave of absence. (No refunds can be made until the college has received a copy of the military orders calling the student to active duty.)

Upon completion of active military duty, the student will be automatically readmitted to the college by notifying the Registrar's Office in writing of his/her intent to resume academic studies. The student must contact the Office of Residential Life directly to inquire about on-campus housing options and availability. All rights, privileges, academic status and rank are resumed at the same level as prior to the "Military Leave of Absence."

(This policy is based on provisions laid out in Senate Bill #1366)
Approved: 12/21/90; Updated: 1/24/03