1.6 COMMITTEES OF JUNIATA COLLEGE
1.6.1 Administrative Committees
1.6.2 Institutional Committees
1.6.3 Faculty Committees
The general principles of operation of faculty committees are described in Section III of Article III of the By-Laws. All standing committees have the following responsibilities.
- To create and dissolve such subcommittees as are necessary to complete specific aspects of the charges of the committee or to meet the specific requests of the President or the Provost for planning, curricular development or review.
- To initiate whatever action is necessary to fulfill their duties and responsibilities.
126.96.36.199 Academic Planning and Assessment Committee
This Committee has the responsibility for guiding the faculty in assessing the achievement of student academic outcomes derived from the College Mission Statement and institutional priorities. The Committee 1) assesses the effectiveness of the overall curriculum, components of the curriculum, and other academic programs in achieving desired outcomes; 2) engages in curriculum planning at the macro level and recommends strategies for enhancing student academic outcomes; 3) guides the review of all academic programs; and 4) establishes policy for departmental planning and program planning.
The Committee may recommend the establishment of new programs or the abolishment of existing programs.
- Five Full Time Faculty Elected by the Faculty
- One Student Appointed by Student Government (Voice Only)
- Provost or Assistant Provost, Ex Officio (Voice and Vote)
- Director of Institutional Research , Ex Officio (Voice Only)
- To oversee the implementation of institutional assessment and to evaluate the results thereof as they relate to the efficacy of the curriculum in achieving the goals articulated in institutional and programmatic Mission Statements, and act as a conduit to bring notable findings to the faculty. To also develop and present potential academic actions which address the results of such assessments to the faculty.
- To develop and oversee the periodic review of departmental (including designated Programs of Emphasis), interdepartmental, general education, and other academic programs according to procedures developed by the Committee. These reviews should occur on a regular schedule recommended by the Provost. In its oversight of the periodic review process, the Committee may suggest that consultants be retained by the College for the evaluation of the aforementioned programs.
- To assist departments and programs in developing and maintaining academic curriculum priorities which are consistent with the institutional and programmatic Mission Statements, institutional priorities such as those expressed in the Strategic Plan, and changing academic conditions.
- To develop guidelines and procedures for the review of departmental and interdepartmental programs and to oversee periodic program reviews which include both evaluation and planning components. To establish procedures for ongoing participation and feedback during active review processes.
- To provide a report to the Provost and the program/department regarding the alignment between the departmental/ programmatic review and the College's Mission Statement, institutional priorities such as those expressed in the master plan, and changing academic conditions.
- To advise the Administration in all areas of resource allocation related to the academic program, including the establishment of new programs or the abolition of existing programs.
188.8.131.52 Curriculum Committee
This Committee has responsibility for curriculum planning and overseeing the implementation of departmental, interdepartmental and general education programs to insure effective contribution towards development of student academic outcomes. The committee develops policy for the approval and offering of individual courses that insures academic integrity and appropriate contribution to departmental or other academic programs. The Committee uses Departmental and other Planning Documents for guidance in any actions.
- Five Full Time Faculty Elected by the Faculty
- One Student Appointed by Student Government (Voice and Vote)
- Provost or Assistant Provost, Ex Officio (Voice and Vote)
- Registrar, Ex Officio (Voice Only)
- To develop maintain, and review curricular policy for the college, particularly in the areas of general education, degree requirements, and course approvals and changes.
- To recommend degree requirements to the faculty.
- To review and act upon all departmental, non-departmental, and interdepartmental curricular proposals in the context of institutional and departmental planning documents (developed through the APAC process and consistent with the strategic plan of the college).
- To develop, review, and implement policy for scheduling of individual courses.
- To approve and eliminate Designated Programs of Emphasis and secondary emphasis.
- To establish and review the policy for the acceptance of Individual Programs of Emphasis.
- To review and act upon policy regarding the assignment of credit to individuals not officially admitted through the admissions process.
- To review and act upon policy regarding acceptance of transfer credit.
- To review those courses which may be used to meet each part of the requirements of the curriculum and to oversee the dissemination of this information, through the Office of the Registrar.
- To recommend to the faculty policies for grades and for the reporting of grades internally and externally.
- To review periodically the standards and regulations regarding credit-by-examination courses, auditing credit and non-credit experiential learning (e.g. internships), research, independent study and advanced placement credit. Based upon its review, the Committee shall recommend to the faculty changes in the standards and/or regulations.
- To review, with the Registrar, the policies and procedures for the transfer and recording of the grades received by Juniata students from domestic colleges and universities and from foreign universities and to recommend changes in these policies and procedures, where warranted.
- Revision to 184.108.40.206.A was approved by the Faculty, February 6, 2013 Revision to 220.127.116.11.A was approved by the Board of Trustees, February 22, 2013
18.104.22.168 Faculty Development and Benefits Committee
This Committee has the responsibility of overseeing resources to support the professional development and growth of all faculty. The committee recommends policy for the awarding of sabbatical leaves and faculty development funds. The Committee advises the Dean in the awarding of resources for faculty development. The Committee also advises the Administration in the area of Faculty Compensation including Faculty Salary and Benefits.
- Five Full Time Faculty Elected by the Faculty
- Provost, (or designate) Ex Officio (Voice Only)
- To promote development of a range of faculty development services for individual faculty members and for departmental, interdepartmental, and general education programs subject to the availability of institutional funding.
- To recommend to the faculty and administration policies and procedures for developing and implementing an on-going faculty development program, including training sessions, consultative services, and other appropriate activities such as the establishment of a Faculty Development Center.
- To create, as necessary, subcommittees (e.g., PDC ("Professional Development Committee")) for the purpose of disbursement of professional development funds. To provide to the Faculty an annual report of the disbursement of funds as allocated by PDC, and the criteria utilized by PDC in their allocation decisions.
- To recommend to the President and the Provost institutional changes which are supportive of faculty development or which are necessitated by faculty development.
- To recommend to the administration policies and procedures for the orientation and mentoring of new faculty to the College.
- To review periodically the PDC guidelines governing the awarding of faculty development funds, and to recommend changes in the guidelines to the Provost when appropriate.
- To review (or see to its completion via a subcommittee) individual faculty, departmental, interdepartmental and general education proposals for the use of faculty development funds and to recommend dispersal of such funds following the guidelines outlined in Section 2.10 of this manual.
- To review periodically the guidelines for the awarding of sabbaticals, and to recommend changes in the guidelines to the faculty when appropriate.
- To review faculty proposals for sabbatical leaves, and to recommend the awarding of sabbaticals based upon the guidelines outlined in Section 2.10.2 of this manual.
- To review the College's compensation program for faculty and to compare it to relevant information, such as data from similar institutions, competitive segments of business, the Consumer Price Index, and tuition increases and make yearly recommendations to the Provost.
- To study and to recommend to the faculty and the administration the total size and relative distribution of compensation in the form of salaries, fringe benefits, and other professional benefits.
- To develop and recommend to the faculty and the administration policies and procedures for faculty workload.
- To consult and collaborate with the Human Resources Office on a consistent and ongoing basis, such that the FD&B Committee learns about and can communicate to the faculty HR and administrative decisions affecting faculty compensation rather than simply having these changes announced to the faculty by HR.
22.214.171.124 Student Academic Development Committee
This Committee has the responsibility for guiding the faculty in all areas relating to student academic development, including advising, satisfactory academic progress and policy in other areas relating to student academic development. The Committee establishes and monitors policy regarding recognition of student academic achievement, academic honesty, probation, suspension and dismissal of current students, and academic forgiveness and completion programs for former students. The Committee serves as the review panel for all student petitions for exceptions to the established academic policies.
- Five Full Time Faculty Elected by the Faculty
- Three Students Appointed by Student Government (Voice and Vote)
- Provost (or designate), Ex Officio (Voice and Vote in Case of ties)
- Registrar, Ex Officio (Voice only)
- To recommend to the faculty the candidates for graduation each academic year.
- To act as the primary board of review for all student petitions for exceptions to established academic policies.
- To recommend to the faculty policies governing academic probation, suspension, dismissal, or readmission, and to review and, in accordance with approved policies, to act upon individual student cases as they are identified by the Registrar.
- To recommend to the faculty policies governing academic forgiveness and completion programs for erstwhile students, and to review and, in accordance with approved policies, to act upon individual student cases as the Registrar identifies them.
- To work with the Registrar and make recommendations to the faculty regarding the advising system.
- To review and make recommendations regarding diagnostic testing, orientation, and advising of new students as well as issues associated with student retention.
- To review periodically the registration process of the College and, based upon its review, to recommend to the faculty proposals for improving the student registration process.
- To review periodically and make recommendations regarding the academic honesty policy.
- To recommend to the faculty programs to recognize and promote student academic development.
- To recommend to the faculty criteria for academic honors.
- To review periodically policies and procedures for the identification, nurturing and screening of Juniata students who are potential candidates for prestigious scholarships, fellowships, and awards (e.g. the Rhodes, Fulbright, and Goldwater Scholarships, the National Science Foundation and Woodrow Wilson Fellowships,etc.) and to oversee the work of the ad hoc committee assigned to carry out these tasks.
126.96.36.199 Personnel Evaluation Committee
This committee has the responsibility for establishing and implementing policy and procedures for summative evaluation of faculty including evaluation for contract renewal, awarding of tenure and promotion. The Committee advises the Provost regarding individual candidates for contract renewal, tenure and promotion.
- Seven Full Professors Elected by the Faculty
- To maintain the standards of academic freedom.
- To review periodically current policies on initial appointment, renewal of contract, tenure, promotion, termination, leaves of absence and other conditions of employment, and to recommend to the faculty revisions in any of these policies as necessary.
- To conduct the evaluation of individual faculty members for promotion, tenure, contract renewal or at the specific request of the Provost, employing the policies and procedures outlined in Section 2.5 of this manual. Recommendations for contract renewal, promotion, tenure and termination are made to the Provost.
- To review periodically the various forms and instruments used in the evaluation of faculty and to recommend to the faculty changes which may be necessary in the materials.
- To maintain the appropriate records of the faculty under consideration for contract renewal, promotion, tenure and termination.
188.8.131.52 Executive Committee
This Committee coordinates and monitors the activities of the other faculty committees and assigns items of business to the appropriate committee. It prepares the agenda for faculty meetings in consultation with the Provost. The Committee advises the President and Provost in Administrative issues relating to the faculty. The Committee also serves as the Nominating Committee of the Faculty.
- Six Full Time Faculty Elected by the Faculty
- Provost, Ex Officio (Voice Only)
- Nominations to the Executive Committee shall be made by an ad hoc committee composed of the chairs of the other faculty standing committees. In composing its slate, the ad hoc committee will follow the guidelines in a-g, below.
- To determine the agenda for academic business for both regular and special faculty meetings. A special faculty meeting may be called if the College President, the Provost, a standing committee or standing subcommittee of the faculty, or an individual faculty member petitions the Executive Committee for such a meeting. Such a petition must be in writing, and state the reasons for the special meeting. Should the Executive Committee agree to schedule a special meeting, the faculty must be given five working days notice of the date of the special meeting. In cases of emergency as described in Section 184.108.40.206 of this Handbook, the procedures outlined in that section shall be followed.
- To serve as spokespersons for the faculty. At least once in each semester, the Committee shall meet with the President of the College.
- To nominate the Secretary and the Parliamentarian of the Faculty to the Faculty for election each year. The Executive Committee has the responsibility to oversee the Secretary in the recording of the minutes of each faculty meeting, to see that the minutes are cataloged, and to see that the minutes are published and distributed to the faculty.
- To designate a member of the Executive Committee to serve as a representative from the Committee to each of the standing committees and to the meetings of the department chairs. The Executive Committee member shall have voice but not vote on the committees.
- To refer matters of faculty business to the appropriate faculty committee. The Executive Committee may divide a proposal among two or more committees simultaneously or it may direct that the proposal be considered by several committees, with the order specified by the Executive Committee.
- To oversee the timely completion of assignments by the standing committees of the faculty.
- To act as the Graduate Studies Committee
- To coordinate the action of other committees with respect to graduate programs.
- To submit proposals for graduate programs to the faculty for consideration.
- To poll the faculty annually to determine the committee interests and the current committee assignments of each faculty member.
- To recommend faculty members to the appropriate authority for positions on committees filled by administrative appointment, keeping in mind the personal interests of the faculty members and the workload provisions of Section 2.11 in this manual.
- To publish and disseminate annually, to the faculty and all other interested parties, the structure and current membership of all institutional and faculty committees.
- To conduct and supervise all general faculty elections, and acting as a nominating body prior to general faculty elections to fill anticipated vacancies on faculty committees except the Executive Committee (see above) or other committees requiring election by the faculty. The Committee shall follow the policies stated below.
- The Committee will devise a slate of at least two candidates for each committee vacancy. In the event this is not possible, the Committee will devise a slate of at least one more than the number of vacancies. The slate of all candidates for all offices will be presented to the faculty at least five days prior to the date of the election.
- For all elections, it is the responsibility of those making nominations to ascertain the eligibility and willingness of the nominee.
- The Provost shall submit to the Committee by March of each spring semester a list of all faculty members eligible for faculty committee membership.
- The Committee, from its review of standing committees, subcommittees and any other appropriate committees, will determine all vacancies and impending vacancies.
- The consent of all nominees is required before their names may be placed for nomination.
- When requested by the Faculty, the Committee shall provide slates of candidates and conduct elections for ad hoc or other special committees. The eligibility requirements for memberships on these committees shall be determined by the Faculty.
- In the preparation of slates the Committee will work towards the goal of having committees that are broadly representative with respect to discipline, age, gender and any other appropriate category.
- In the event that an election for any committee, the Parliamentarian, or the Secretary ends in a tie, the winner(s) will be determined by lot from among the tied candidates in a manner determined by Executive Committee.
- To coordinate the review of the Faculty Handbook with other faculty committees as outlined in Section 1.8.
- To construct a slate of candidates whenever a vacancy occurs on any faculty committee requiring the election of a member
- To hear appeals of the actions of other standing committees, subcommittees and ad hoc committees of the faculty.
- To act as an advisory council at the call of the College President or the Provost.
- To review and/or recommend candidates for honorary degrees.
- To appoint, at the direction of the Board of Trustees or the College President, a faculty committee to serve as a search committee for a President, Provost or other administrators.
- To appoint, at the direction of the President, a Grievance Committee.
- Revision to 1.6.3 was approved by the faculty, March 2009.
- Revision to 1.6.3 was approved by the Board of Trustees, April 2009.
- Revision to 220.127.116.11 was approved by the faculty, February 6, 2013
- Revision to 18.104.22.168 was approved by the Board of Trustees, February 22, 2013
- Revision to 22.214.171.124 C was approved by the faculty, March 5, 2014
- Revision to 126.96.36.199.C was approved by the Board of Trustees, April 25, 2014
1.6.4 Executive Committee Policies Concerning the Agenda of Faculty Meetings
188.8.131.52 Order of Agenda
- The agenda of faculty meetings shall be as follows:
- Approval of minutes;
- Announcements previously placed on the agenda;
- Committee reports;
- Old business in chronological order; oldest business on the calendar first, most recent business last;
- New business;
- Committee reports will not contain items requiring action by the faculty. However, approval of Faculty Standing Committee Reports signifies acceptance of the policies and decisions of the reports. Action items will be treated under new business.
- Challenges to committee reports will be covered in Section 1.6.5 on appeals.
- Items of old business will continue to appear on the agenda until they have been disposed of by the faculty.
- The Executive Committee will determine the priority of all new business.
- The faculty may change the priorities in considering old business or new business by voting to table items for a specified times.
184.108.40.206 Procedures for Bringing Business to the Faculty
- Committees will present to the Executive Committee motions to be presented to the faculty. The Executive Committee reviews the legal and procedural implications of motions, and may place them on the agenda. Such motions must be presented to the faculty at least seven days prior to the meeting in which the actual vote will occur.
- Individual faculty members may bring items for faculty consideration to the Executive Committee. These items must be in writing. The Executive Committee may:
- Review the item for legal and procedural implications and place it on the agenda.
- Refer the item to the appropriate faculty committee(s) or subcommittee(s) for consideration.
- An item placed on the agenda of the faculty meeting must be submitted to the Executive Committee 15 days before the date of the faculty meeting at which it is to be considered.
- The agenda for regular faculty meetings will be posted to the faculty at least 7 days prior to the faculty meeting. Any committee or individual business appearing on the agenda must also be posted at the same time.
- There may be emergencies when business arises during the week prior to the faculty meeting which must be disposed of promptly. Such business must be presented to the Chair of the Executive Committee with adequate justification of its emergency nature. The Chair may then place the business on the agenda.
- Emergency items may give rise to the calling of a special faculty meeting. In such cases, the usual rule of the Executive Committee may be suspended.
220.127.116.11 Absentee Voting in Faculty Meetings
- The following policies govern Absentee voting in faculty meetings:
- The vote must be received in the Office of the Provost no later than noon on the day of the faculty meeting.
- The motion as finally voted on must be identical (except for editorial changes) to the motion as originally presented in the agenda or with the materials sent with the agenda.
- If the business is an election, a nomination from the floor does not disqualify an absentee ballot.
18.104.22.168 Limitations on Debate
- Each individual motion at a faculty meeting may be debated no longer than twenty minutes. If amendments are offered, the time for the total motion is extended by five minutes for each amendment.
- No individual faculty member may speak more than twice on a given motion and may not be recognized for a second presentation on the motion under consideration until all other faculty have been given a first opportunity to speak. Responding to specific questions is not considered speaking on a motion.
- No faculty member may speak longer than three minutes during a presentation.
- The Parliamentarian shall assist the Chair in enforcing these time regulations. The Chair shall control time when the Parliamentarian is participating in the debate.
- Any of the time regulations may be set aside for discussion of a given motion by a majority vote of the faculty in attendance, provided those present represent a quorum of the faculty.
- These rules take effect upon the opening of debate, and do not include the time required for the presentation of the motion or the second.
1.6.5 The Policy on Appeal of any Faculty Committee Action
The policy on appeal of any faculty committee is described in Section IV of Article III of the By-Laws.
Article III (Committees)
Section IV. The Policy on Appeal of a Standing Faculty Committee Action
- Any member of the faculty may challenge an action taken by a standing faculty committee for any of the following reasons. Any student who has been directly affected by a standing faculty committee action may challenge the action taken by the committee for the following reasons:
- In light of new evidence
- If the appellant believes the committee has examined data selectively or ignored relevant data available to it or misinterpreted data
- If the appellant believes the committee has misinterpreted the bylaws or faculty handbook, or has made a decision inconsistent with college policy
- If the appellant believes the committee has not followed the appropriate procedures or has denied due process
- If the appellant believes that a conflict of interest affecting one or more committee members has affected the committee’s decision
- If the appellant believes that the committee’s decision was arbitrary and capricious
- If the appellant believes the committee’s action is the result of discrimination on the basis of race, national origin, sex, religion, sexual orientation, or political opinions.
- The appeal must be in the form of a written statement to the committee in question. The committee in question must reconsider its action and report its findings in writing to the appellant normally within four weeks. If it takes longer the appellant should be notified.
- If the appellant is not satisfied, he or she may refer a written petition to the Executive Committee which will act as (or will appoint) a hearing within two weeks. No member of the committee whose decision is being appealed will serve on the hearing board. The appeal will be acknowledged at the regularly scheduled meeting of the faculty which follows the Executive Committee or hearing board’s decision.
- Appeals of the actions of the Executive Committee or an appointed hearing board must come before the full faculty. A student who needs to carry an appeal before the full faculty must find a faculty sponsor to introduce the appeal and act as advocate on the floor of the faculty. Such appeals must appear in the Executive Committee minutes and on the agenda of the next regularly scheduled faculty meeting.
- In the case of an appeal of a Personnel Evaluation Committee recommendation to the Provost on contract renewal, tenure or promotion the Executive Committee must appoint a panel of three full professors to serve as a hearing board to affirm or nullify the action in the question based on the arguments of the petition. Only the faculty member who is the subject of the recommendation may appeal the Personnel Evaluation Committee recommendation. Neither the Provost nor the personnel Evaluation Committee representative to Executive Committee will participate in the selection of the hearing board. The faculty members of the Executive Committee will select one member to serve as chair to conduct the meeting to select the hearing board. No current member of the Personnel Evaluation Committee may serve on the hearing board. The hearing board will designate one of its members as the chair. The Board is charged with reviewing the appeal and submitting a recommendation based on the merits of the appeal. The Board may in the process of gathering evidence, seek permission from the appellant to read any of the documentation available to the Personnel Evaluation Committee.
- Certain specialized appeals may require variation from this procedure. These variations are outlined elsewhere in the Faculty Manual.
Revision to Section 1.6 was approved by the Faculty, November 5, 2014
Revision to Section 1.6 was approved by the Board of Trustees, February 6, 2015