Human Resources

Dean of Students Office Assistant

Primary Role

Provides varied and complex administrative and office support services for student services area.

Typical Duties and Responsibilities

  1. Performs a range of administrative/office support systems including: correspondence preparation; filing maintenance and retrieval; copying; customer service by phone, in person and through the mail; opening mail; scheduling meetings; arranging travel; etc.
  2. Performs a variety of critical logistical support services including: planning and scheduling meetings, events, travel, etc.; arranging appointments, planning and overseeing mailings; preparing and circulating agendas/announcements/minutes, etc.
  3. Provides program information and explains program policies and procedures to faculty, staff, students, alumni, and families of prospective students
  4. Collects and processes data and information collected from applications, forms, requests, insuring completeness and accuracy. May maintain supporting database and files
  5. Prepares and proofreads documents including reports, contracts, newsletters, and correspondence. Completes and prepares routine reports. May draft correspondence for signature of others
  6. Conducts financial transactions such as purchasing goods and services, receive and deposit payments, monitor benefits and expenditures, submit and track payroll data, institute payments requests
  7. Maintains confidentiality in all areas of responsibility
  8. Performs related duties as assigned


Supervision Required/Given

Works with considerable independence. Must work collaboratively with diverse individuals and groups. May supervise small support staff and/or student assistants

Position Qualifications

  1. Knowledge and capabilities normally acquired through completion of a high school diploma. Additional academic training preferred
  2. Three years experience in an office setting sufficient to demonstrate competencies in: customer service, project planning and management, PC based office software, budget planning and tracking, staff supervision, and advanced word processing skills