Human Resources

Accounts Payable Assistant

Primary Role

Enter vendor invoice data on administrative computer systems to create payment vouchers. Also, answer questions and provide payment information to vendors and the college community.

Typical Duties & Responsibilities

  1. Receive, review, and process invoices for payment, creating appropriate payments.
  2. Respond to customer and vendor questions concerning invoice processing and payment.
  3. Maintain vendor database and records, and create, enter and file journal entries.
  4. Prepare annual 1099 vendor statements.
  5. Prepare reports, special and regular, on accounts payable activities and other general ledger transactions.
  6. Prepare Bond Issue cash requisitions and reconcile marketing control.
  7. Prepare month end General Ledger entries.
  8. Assist Purchasing Assistant with PCARD management.
  9. Act as backup for the Purchasing Assistant.
  10. Performs related duties as assigned.

Supervision Required/Given

Works independently within established policies and procedures. Must work collaboratively with diverse individuals and groups. Supervises student assistants.

Position Qualifications

  1. Knowledge and capabilities normally acquired through a high school diploma plus additional schooling in the accounting/ bookkeeping field. (Certification to Associate's Degree).
  2. Two years experience in accounting/bookkeeping sufficient to demonstrate competencies in: basic accounting/bookkeeping, and customer service. Advanced PC applications associated with accounting and budgeting is required.